The General Data Protection Regulations (GDPR)
21st January 2018
GDPR (General Data Protection Regulations) – what is it and how does it affect VetClub and your practice?
As the world becomes increasingly digitised, many businesses are holding more personal information of clients and members of staff on work computers and files. With this comes a significant risk of data being stolen and abused.
- The European Parliament officially adopted the GDPR in April 2016, and it becomes enforceable on 25th May 2018.
- The GDPR applies to everyone involved in the processing of data about individuals in the context of selling goods and services to citizens in the EU.
- Any information we hold about your clients that can used to identify them will fall under the umbrella of the GDPR.
What is VetClub doing to comply?
In order for VetClub to comply with the new regulations, we need to ensure we obtain and document consent from anyone that we send your email newsletters. To explain this we’ll be asking all clients to update our database and indicate their consent. Anyone who has not given consent by 25th May will no longer receive the emails.
Ensure you comply with the GDPR
- Make sure everyone in your practice is aware that the law is changing to the GDPR in May this year.
Find out and know the information you already keep of your clients and staff. This includes;
- All personal data you hold
- Where it came from
- Where it is stored
- Who you share it with
You need to comply with the GDPR’s accountability principle. The best way is to have effective policies and procedures set up and in place.
Client and staff privacy
You must review your current privacy notice, and if you don’t have one already it needs to be set up and acted upon. For example, in this notice you have to explain;
- Who you are
- How you intend to use the information you collect
- The legal basis for processing and using the data
- The time period you’ll keep the information
- The client’s right to complain
- You also have to make sure this information is written in a concise, easy to understand and clear way.